Get proposals you can actually compare. This free, editable template walks you through the eight sections vendors need to quote your project accurately.
A clear RFP gets you proposals you can line up side by side. This template gives you the structure vendors expect, from scope and budget to how you'll choose a partner. Fill in the brackets, delete what doesn't apply, and send it.
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What's inside the template
Eight sections, in the order vendors expect to read them.
- Introduction and executive summary. Who you are and what you're asking vendors to propose on.
- Company overview (1 page). Your organization, your industry and why the project exists.
- Project description and scope (up to 10 pages). Goals, compliance needs, UX, functionality and system requirements, plus a prioritized scope table.
- Estimated budget. A range, so proposals come back sized to reality.
- Proposal guidelines. What every response must include: UX approach, technical plan and stack, testing plan, timeline, cost (including ongoing support), team and references.
- Selection criteria. How you'll score responses, from technical approach and cost to experience, references and onshore or offshore delivery.
- RFP schedule. Dates for questions, answers, submissions, kickoff and launch.
- Contact information. One point of contact for vendor questions.
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Troy Web Consulting Team
The team comes together to craft content that help decision makers navigate the complexities of designing, development, testing, and maintaining custom software.
